SETTING UP CONFERENCE CALLS VIA MS TEAMS
It is possible to organise conference calls on the telephone via MS Teams. It is not a pre-requisite for participants to have a Teams account and calls can be joined from landlines or mobiles as normal.
Open your Outlook calendar and create a new appointment as you would normally. Add your attendees, set the time and click Teams Meeting in the toolbar.
The Teams link that is inserted into the body of your appointment will have the conference number and meeting ID number in it.
As the meeting organiser you will need to enter a PIN number when you connect to the conference call. To find out your personal PIN number for the meeting, click “Reset PIN” in the Teams link. This will open a Microsoft online window. Login using your Microsoft account details (email address and usual log-in password). You will be taken to a screen to reset your PIN. This is unique to this meeting.
If the participants of the call are overseas, it is possible for them to find a local number to call that will connect with your conference, but only charge at the rate local to that country. To do this, click “Find a local number” in the Teams link – this will take you to a webpage where numbers for a large number of countries can be found.
Every Teams meeting you initiate gives a new Meeting ID number to eliminate the risk of people hacking your meetings. You must also reset your PIN for each conference call following the instructions above.